Minor Contracted Repairs Execution

  • Typical approach for minor contracted services and repair is provided below. Please note that this is typical, and does not apply in all cases.

    Definitions:
    Recurring Services Contract: Previously awarded indefinite delivery, indefinite quantity contract for supplies and services provided on a unit price basis. Most are awarded for one-year periods, and can be extended.

    Vendor Rotation Contract: This is a type of Recurring Services Contract where a set price is established for multiple vendors, and jobs are rotated among the board-approved vendors.

    Quote: when no Recurring Services Contract exists, and the estimated cost of the repair or service is less than $25,000, quotes are obtained from vendors registered with the District. For projects up to $5,000, a single quote is obtained, from a certified small business if one is registered. For projects between $5,000 and $9,999, a minimum of three phone quotes are obtained. For projects between $10,000 and $49,999, written quotes are solicited. Repairs and services for more than $50,000 are typically handled using the process for major repairs.