Personnel Records
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Our mission is to provide public records request information to our stakeholders, utilizing the highest school board standards and maintaining the Employee Personnel Files in accordance with Florida State Statute.
The Personnel Records Department performs the following functions:
- Maintains the District's Official Employee Personnel Files for over 30,000 active employees and all former employees.
- Verifies employment and income for lending institutions, other school districts, public and state agencies.
- Complies with subpoenas and public records requests for access to and copies of district personnel files.
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Employment and Income Verification
Employment and Income Verification
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Employment and Income Verification Requests are processed in the order in which they are received. Normal processing time is 10 to 14 business days.
Employment Verification Letters
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Employment Letters are completed for current or previous Hillsborough County Public School (HCPS) employees. All requests for employment verification must be in writing.
Teaching Experience/Verification
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Teaching verification forms, as supplied by the educational institution or the employee, are completed for current or previous Hillsborough County Public School (HCPS) teachers. Assure the form is completed with your name, employee number and social security number.
Mortgages
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Mortgage forms, as supplied by your lender, are completed for current or previous Hillsborough County Public School (HCPS) employees.
Please sign the application and authorization to release information.
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Send signed Verification of Employment and Borrower’s release forms to Personnel Records as indicated:
Mailing Address
Personnel Records
2920 N 40th Street
Tampa, Florida 33605Or
Email Address: Personnel.Records@hcps.net
Or
Fax form to (813) 272-4991
If you have any questions or would like more information, please call (813) 272-4906.
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Teacher Loan Forgiveness Application
Teacher Loan Forgiveness Application
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Application forms, as supplied by the employee, are completed for current or previous Hillsborough County Public School (HCPS) employees. Normal processing time is 10 to 14 business days.
Please complete Section 1: Borrower identification, signature, and date.
Send signed Verification of Employment and Borrower’s Release forms to Personnel Records as indicated below:
Mailing Address:
Personnel Records
2920 N 40th Street
Tampa, Florida 33605Or
Email Address: Personnel.Records@hcps.net
Or
Fax form to (813) 272-4991
If you have any questions or would like more information, please call (813) 272-4906.
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Frequently Asked Questions
Who can access my District Employee Personnel File?
Florida Statute 119.071(a) states that public records are open for inspection and copying by “any person.” Your District Employee Personnel File is considered a public record.What information is exempt from public disclosure during a file inspection or request?
Exceptions include information such as social security numbers, medical records and payroll deductions unless requested by a court order or released via employee authorization.What dates are used on experience verifications?
All experience verifications will provide information as of the date it is prepared. If you are requesting an experience verification form before your last day of work at Hillsborough County Public Schools (HCPS), please know that we will not provide a future end date based on your planned resignation. Most school districts require an employment end date, and we will not be able to report your employment end date until that date has past. If your employment separation date has not occurred, please wait until after your last day of employment to request your experience verification.How long will it take to get my form completed?
All requests are processed in the order in which they are received. Normal processing time is 10 to 14 business days. -
Contact Information
Personnel Records
Address: 2920 N 40th Street Tampa, Florida 33605
Phone: (813) 272-4906
Email: Personnel.Records@hcps.net
