VendorLink - HCPS Vendor Registration and Solicitation System

  • Required to receive solicitations notifications from HCPS.  Registration with HCPS is FREE

    You will be required to complete a HCPS Substitute W-9 form and upload it to your vendor account. Your Tax ID number and Remittance/Payment contact information will also be required for registration.

    Note: The standard W-9 form will not be accepted as HCPS requires the substitute W-9 form to be submitted. 

    Select the Vendor Registration tab

    Complete the four areas by completing all required fields marked with an asterisk* and clicking next to go to the next section.

    Vendor Registration tab

    When completing section 2 Contact & Company: please ensure the tax-ID, company name, address and contact information matches the information on the substitute W-9 form. The sub-W-9 and the VendorLink registration must match.

    When completing section 3 Agencies: You can select only free agencies.

    Section 3 Agencies

    Or open the tree and choose Hillsborough County Public Schools.

    Open the tree and select Hillsborough County Public Schools

    If desired, you may register with all entities in the county, state, or other participating states for applicable fees.

    Register with other counties and pay appropriate fees

    Substitute W-9: Required if the District will issue a PO to the company.

    After registration, go to:

    • My account
    • Agency File Requests
    • Hillsborough County Public Schools

    Download W-9, complete, sign, scan and upload to:

    • My account
    • Agency File Requests
    • Scroll to bottom of the screen and click “Upload Agency File Requests”

      For questions on completing the substitute W-9, contact the Vendor Registration Manager (813-272-4231) at vendorregistration@hcps.net.

    Office of Supplier Development: 

    If yes, after registration, go to:

    • My account
    • Small Business/Local Business/Veteran Owned/Minority Owned Programs
    • Choose any boxes that are applicable (states Hillsborough County Public Schools)
      For questions about registering with the District’s OSD office, call 813-635-1240.

    VendorLink Vendor Manual
    Posted on Accounts Payables’ website under VendorLink Registration and Solicitation - view manual>>

    No computer?
    The local libraries or the OSD office have computers.