Dashboard Definitions

  • Grant funds:
    To receive grant funding, the Florida Department of Education requires Hillsborough County Public Schools (HCPS) to complete grant applications.  Each application requires HCPS to describe its plan to use this funding through the submission of a narrative and budget.  Each grant application has its own set of criteria and assurances to which HCPS must adhere to receive funding.  This funding must be utilized to purchase specific goods and services which have been pre-approved by the state through the application process.  The budget can only be changed through formal amendments to the Florida Department of Education. The grants will be audited to ensure adherence to all grant assurances. 

    Total Budgeted:
    The total of funds awarded to HCPS from an ESSER grant before allocations are broken down for charter schools, private schools (ESSER I only), district schools, and indirect/administrative costs. 

    Total Obligated:
    The sum of all expenditures and encumbrances.  This is the total amount of the allocation already transacted or in the process of being transacted at the time of the data refresh. 

    Indirect vs direct cost:

    • Direct costs are goods and services specifically written into our state-approved budget.  Examples of direct costs are PPE, cleaning supplies, sanitization services, etc…These are state-approved budget line items. 
    • Indirect Costs are those costs not specifically written into the grant to help fund expenses the district incurs that allows the district to operate.  Examples are office expenses, electricity, utilities, phone expenses, etc… (The cost of doing business)

    Obligated by Organizational Level or Division:
    The dashboard captures expenses by the account coding used to make the purchase.  Purchases made at the district level are distributed to schools as needed. While an expense may appear on the dashboard at the district level due to its account coding, schools ultimately receive the benefits of the purchase.  Examples of this include, but are not limited to, student devices, PPE, and cleaning supplies.  Expenses captured at the school level include, but are not limited to, salaries and T-payroll expenses.